MASTER EXAM ORAL QUESTIONS AND ANSWERS - LATEST QUESTIONS | Page 83

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The complete procedure including checking documents:

A) Company Briefing

B)
1. Letter of Introduction to Master
2.  HO/TO Check-list
3. Statutory Certificates & Surveys
4. Crew concerning Documents
5. Cash & Provisions
6. Cargo concerning Documents
7. Trading Certificates
8. C/E
9. C/O
10. 2/O
11. 3/O
12. Chief Steward/Chief Cook
13. Round with Master
14. MSA 208 Entry in Official Log Book %u2013 Cert & docs
15. Entry in Official Log Book %u2013 Taken over command
16. MSA37 AoA & endorsement in Cert of Registry
17. Inform Owners

Details:
A)  Firstly I%u2019ll go to the company for briefing as per SMS

B)
1.On Board, I will introduce myself to the outgoing Master with the Letter of Introduction from the company.
2. I will proceed as per company%u2019s Checklist of Handing Over/Taking Over Command%u201C
3. I will check all the %u201CStatutory Certificates for their validity & refer to the Quarterly listing for surveys coming up.

4. I will check & take over the following documents concerning crew:
(i) Articles of Agreement
(ii) Official Log Book
(iii) Deck Log Book
(iv) CDC, Passports, Certificates of Competency, Medical/Health Books
(v) Confidential Reports of officers & Crew

5. I will check and take over CASH & PROVISIONS%u201D concerning documents:
(i) Cash on board
(ii) Cash disbursement & vouchers etc
(iii) Radio accounts
(iv) List of Bonded stores
(v) List of stores & provisions on board

6. I will check & take over the CARGO CONCERNING DOCUMENTS:
(i) Charter Party including special instructions if any
(ii) NOR , Note of Protest
(iii) Bills of Lading (Master%u2019s Copy)
(iv) Stowage Plans
(v) Cargo Manifest and/or shipper%u2019s declaration
(vi) Stability information booklet
(vii) Grain Authorization document (if applicable)
(viii) Chain Register

7. I will check & take over the following TRADING CERTIFICATES:
(i) Certificate of Registry
(ii) Last Port Clearance / Inward / Outward Clearance
(iii) Valid Light House dues
(iv) Medicine Chest Inspection Certificate
(v) Deratting or deratting exemption Certificate (Ship Sanitary Inspection Certificate)

8. Next I will meet C/E and check the following:
(i) Bunker ROB
(ii) Any requirements for the voyage - chemicals, gases
(iii) Oil Record Book (Machinery spaces)
(iv) Condition of Engine Room & Peculiarities if any

9.I will meet the C/O  check the following:
(i) FW ROB
(ii) Any requirement(s) for the voyage - Paint etc
(iii) Oil Record Book ( if applicable)
(iv) Condition of cargo, cargo gear & general maintenance
(v) Stability of the vessel

10. I will meet the Second Officer & check the following:
(i) Charts & status of their update (Last Notices to Mariners received)
(ii) Nautical Publications & their updating status
(iii) Medicine Chest & hospitals
(iv) Navigation Equipments & their maintenance status
(v) Manoeuvering Booklet
(vi) Any requirements for the voyage

11. I will meet the 3/O and check the following:
(i) Condition of LSA & FFA
(ii) Updated Muster List
(iii) Any requirements for the voyage

12. I will meet the Chief Steward/Chief Cook & check the following:
(i) Condition of Galley & Meat Room
(ii) Provisions & Bonded stores on board
(iii) Any requirements for the voyage

13. Next I will take a round with outgoing Master on deck, accommodate as well as the Engine room checking the condition, maintenance and cleanliness of various areas.
14. As per MSA 208, I will make an entry in the Official Log Book of all certificates including stability information (reqd as per MSA 298) taken over & same signed by both the Masters
15. Also, I will make an entry in the Official Log Book & Deck log book stating that the vessel lies safely afloat at the time of handing over/taking over at mentioned place with ROB-cash, FO, FW & drafts F & A. This entry is to be signed by both the Masters.
16. As per MSA 37, I will go with Articles of Agreement (if there is any crew change) and certificate of registry to Principal Officer MMD or Indian Consular office to get my name entered in Certificate of Registry.
Note - As per M.S. Notice 16 of 2002 -
henceforth there is no need for Master to be present in person to effect the changes. In lieu, shipowner / shipmanager / operator may submit an application in duplicate for recording change of Master, to the Registrar, where the ship was registered along with the prescribed fee of Rs.250. The application may be forwarded by post or in person along with enclosures in accordance with instructions given in the application form. Specimen copy of the application format is enclosed for reference.
Upon receipt of the application form and the prescribed fee, the Registrar will record the change of Master in the application at the prescribed place and return a copy of such endorsement to the applicant. Such copy of endorsement should be forwarded to the vessel within one month from the date of change of command and shall be attached to the Certificate of Registry as a proof of endorsement of change of command.

17. Finally, on taking over, I will inform the Owners of the same.

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India has a "National Data Centre" (NDC). The NDC will be established at  "Jahaz Bhavan" of Directorate General of Shipping, Mumbai.
The International Data Exchange is now at Lisbon, Portugal.

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Regional Maritime Information Centre at Sana'a (Yemen).
Regional RSC @ Dar es Salaam (Tanzania)
Regional MRCC @ Mombasa & Kenya

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A solemn declaration, made under oath by master; a form of deposition.
It should be done soon as possible after arrival, always within 24 hours of arrival, and (where there may be cargo damage) preferably before breaking bulk.
Procedure -You note protest before a notary public, or some other person authorised under local law to take sworn statements (depositions).  Go to notary public or other appropriate person with one or more witnesses from the crew who have knowledge of the facts. Take Official Log Book, deck log and all other relevant information surrounding the event being protested. Make sworn statement before notary, who enters it in Register of Protests. Obtain at least 3 certified copies of protest (owners, adjuster and ship's file). Pay fee (master's disbursement) and obtain receipt.
 
If you wrote out your own 'sea protest', Have it notarised by a notary public or a consul.
 Since it may be impossible to ascertain the full extent of the loss or damage when first noting protest, always reserve the right to 'extend protest at a time and place convenient.


Examples-

(1 ) After every case of General Average;
(2) after wind and/or sea conditions have been encountered which may have damaged cargo;
 (3) after wind and/or sea conditions have been encountered which caused failure to make a cancelling date;
(4) after cargo is shipped in a condition likely to deteriorate during the forthcoming voyage (also, bills of lading should be appropriately claused after consultation with the shipper and P&l correspondent);
(5) after the ship has been damaged from any cause;
(6) after a serious breach of the charterparty by the charterer or his agent (e. g. undue delay, refusal to load, cargo not of a sort allowed by the charterparty, refusal to pay demurrage, refusal to accept bills of lading after signing because of clausing by master, sending vessel to an unsafe port, etc. ); after the consignee fails to discharge or take delivery of the cargo or fails to pay freight.

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The MLC consolidates and updates more than 68 international labour standards related to the Maritime sector adopted over the last 80 years.

The Convention sets out seafarers' rights to decent conditions of work on a wide range of subjects, and aims to be globally applicable, easily understandable, readily updatable and uniformly enforced. It has been designed to become a global instrument known as the "fourth pillar" of the international regulatory regime for quality shipping, complementing the key Conventions of the International Maritime Organization (IMO).